Education Data Dashboards, Pipelines & Survey Analysis

Before After

$45K a year for a vendor's Excel reports, two weeks after the survey closed A dashboard they own, updated on every import
4 hours a week compiling test counts by hand 10 minutes, with an owner on every follow-up
12 districts' separate spreadsheets One live dashboard with grant KPIs

Education data services: dashboards, pipelines, surveys, and responsible automation

Dashboards & reporting

Live dashboards with permissions scoped from the network office down to the school or site, built for the people who use them, with the exports your board and funders expect.

Data pipelines & automation

Scheduled feeds from vendors, SFTP drops, CRMs, and forms into one trusted table, so nobody spends Monday morning copying and pasting.

Data quality & QC

Validation, reconciliation, fuzzy matching across systems with no shared key, and de-identification you can trust and audit.

Analysis & insight

Trend analysis, forecasts, and board-ready findings that join public data with your own, and that look for positive outliers worth learning from.

Survey design & measurement

Instrument design, construct validation, norm-referenced reporting, and analysis of open-ended responses, in Qualtrics, SurveyMonkey, Google Forms, or your platform.

Responsible AI & automation

Agents that check a dataset for likely pitfalls, infer missing values with a stated confidence, and match records across messy sources. Built inside your environment; your data never leaves it.

Why education organizations and funders hire us

We understand the work first, so the data answers the right questions.

We speak education.

Testing windows, cohorts, subgroups, staffing pipelines, program outcomes, funder KPIs. We know what the numbers mean before we build anything.

We build things that last.

Automated, documented, permissioned systems your team can run without us, not a report you have to buy again every year.

We look for positive outliers.

Data should serve communities, schools, and teams better. We lead partners to find who is beating the odds and learn from them, rather than ranking who is lowest.

Led by

David Malbin

Founder & Principal of Integral Ed; hands-on lead for data, automation, and reporting.

Learn more

Dashboards and reporting we have built

Four projects that show the range: a network-wide survey system, two automations built in Google Sheets, and a public-health resource hub.

Client National charter network

Tools PostgreSQLScripted importsPermissioned dashboardSurvey exports

From a $45K annual contract to a dashboard they own

Challenge: The network paid $45K a year for a vendor's Excel reports, one per region and school, delivered two weeks after the last school closed its survey. Reports were filtered by region and school and emailed to hundreds of leaders, who shared them with school teams. Updates were not possible after the send.
What we built: A script-based pipeline that imports each survey export, strips student identifiers, and loads a long table in PostgreSQL with frozen reporting tables refreshed on every import. Schools and grades are fuzzy-matched from filenames; multi-select demographics are categorized; open-ended comments are scrubbed. On top of it, a permissioned dashboard with tables (CSV/XLSX), charts (PDF), and comments, all governed by the same filters: domain, construct, demographics, and comparison groups the school chooses, from its own history to comparable schools. Hover any item for the full question and scoring key. Access by email domain, with region and school permissions attached automatically.
Result: The $45K line item is gone. Reports that took two weeks now update the moment a file lands, and the network runs the whole thing in-house.

Client Education fund

Tools Google SheetsApps ScriptSFTPNWEA MAP

Weekly assessment tracking: 4 hours to 10 minutes

Challenge: Weekly tested counts were delivered in an SFTP folder. Staff would download, summarize, and update a tracking sheet, four hours a week. In addition to consuming staff time and delaying updates, data exceptions and manual entry allowed for human error.
What we built: A Google Sheets dashboard, powered by Apps Script, that fills itself from NWEA's weekly SFTP files, colour-codes every school and grade, and flags follow-ups to the person accountable for each.
Result: Weekly effort fell from 4 hours to 10 minutes, with fewer chances for error and clear ownership of every follow-up.

Client Statewide college advising program

Tools Google SheetsGoogle FormsApps Script

Twelve districts, one advising dashboard

Challenge: Advisors working across 12 school districts had no shared way to log sessions or track progress against grant targets. Program leaders could not track progress toward impact goals or funder metrics in time to support and adjust.
What we built: A Google Sheets dashboard where advisors log 1:1 and group sessions in seconds, updating the coordinator's view instantly with trends by district and advisor and live tracking against grant KPIs, with a one-click export for funder reports.
Result: Real-time visibility for the coordinator, and grant reporting that is always current.

Client Public health initiative

Tools Web hubPrint-ready PDFsResearch synthesis

A decade of results, packaged so others can learn from it

Challenge: A citywide public health initiative was highly successful over a decade of careful, data-driven intervention. The partnership conducted academic and public health research and drew on a range of academics and practitioners to learn what worked best, producing a mountain of data and academic papers. Program leaders were overwhelmed with requests to present at conferences and meet with practitioners in other localities seeking to replicate and learn from their success.
What we built: As part of a broader technical assistance and communications effort, we interviewed the initiative's researchers and practitioners and distilled a decade of findings into a cohesive peer learning hub: web content, digital assets, and accessible, print-ready PDFs with one visual system across web and print.
Result: Consistent messaging, easy navigation, and materials that work in community settings and travel to other cities without a conference slot. The same storytelling discipline we bring to a dashboard, applied to a decade of public health research.

How We Work

Four steps, and you can stop after any of them. Starting small is welcome.

1

Listen and audit

We learn the decisions you need to make, then map your sources, owners, and pain points.

2

Design

We agree on metrics and definitions, and mock up the dashboard or report before we build.

3

Build and automate

Pipelines, QC rules, dashboards, and permissions, tested with your real data, inside your environment.

4

Hand off and support

Documentation and training so your team can run it, with optional ongoing support.

Who we work with

Foundations and fundersResearch and learning teams, portfolio reporting, board decks
CMOs and school networksNetwork dashboards, assessment tracking, culture surveys
Publishers and professional learning providersProgram outcomes, usage and impact reporting
Workforce, mentoring, and counseling programsSession logs, grant KPIs, participant outcomes
Public health and community initiativesMaking data and guidance accessible through story

Tools we build in

We usually build in what your team already uses, so it keeps working after we leave.

Workspace

Google Drive, Google Sheets, Apps Script, Microsoft SharePoint, Microsoft Excel

Databases

PostgreSQL, Neon, SQL, Airtable

Code

Python, R, Google Apps Script, JavaScript, HTML

Surveys

Qualtrics, SurveyMonkey, Google Forms, Web3Forms, and others

Platforms & portals

Vercel, Softr, Looker Studio

Report delivery

Email, Slack, and wherever your team already works

Related Integral Ed services

Data work rarely ends at the dashboard. The same studio can carry it into platforms, communications, and learning.

Frequently asked questions

Do you work with student data?

We work with anonymized and aggregate data wherever possible, inside your own environment, with access scoped to the minimum needed. When a project needs record-level data, we work under your data agreements and strip identifiers before analysis.

Do you use AI on our data?

Only inside your trusted environment. We help organizations with sensitive data adopt responsible, compliant automation without sharing data with outside LLMs or moving it beyond the tools you already trust, such as Google Drive, Microsoft Teams, or Dropbox.

Can you work in the tools we already have?

Yes. We usually build in what your team already uses, including Google Sheets, Airtable, Salesforce, HubSpot, and your survey platform, so it keeps working after we leave.

What does a first project look like?

Often a short audit, or one dashboard or report. You can stop after any step. Many clients expand from there.

Do you offer ongoing support?

Yes, on a light retainer or as needed.

Ready to get off the hamster wheel?

Send us one report you dread producing. We will tell you how we would automate it, and what your team could do with the time.

Talk with our team

Lead from data, don't wrestle with it

Data to Lead

Before

After